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Top 10 time-wasting actions to avoid in your business

The Francis O Kennedy & Co Accountants team knows that we all have the same amount of working minutes each day, but some employees achieve so much more than others. How can you free up time to help lead a better business and ultimately achieve your businesses goals?

So what type of employee do you need to keep an eye out for? The Francis O Kennedy & Co Accountants team have brainstormed a list of actions that may be costing your business money:

1. Lack of clear goals.

Start by setting clear 12 month goals, then break these down into 90-day goals. Your actions each day should be steps towards achieving those 90-day goals, which will ultimately lead to the achievement of your 12-month goals.

2. A messy desk.

Desk clutter results in mind clutter. Tidy your workspace each day before you leave so you don’t arrive at a mess. Also, consider how paperless you are; paper becomes clutter.

3. Procrastination and shifting priorities.

Spend a few minutes planning tomorrow’s tasks before you leave for the day or planning today’s tasks as soon as you arrive. Avoid unnecessary pick-up and put down. Multitasking is a productivity myth.

4. Interruptions (from humans and technology).

Set clear parameters to reduce distractions, e.g. turn off your email and phone notifications, only check emails between tasks, etc. If it’s urgent, they’ll call or tap your shoulder.

5. Ineffective delegation (and abdication).

Ensure you give clear instructions when delegating tasks and empower others to do more for you. The responsibility still falls on you… without a clear process, you are setting someone up to fail which will ultimately reflect badly on you.

6. Ineffective systems.

Mistakes are often attributable to ineffective systems. Involve your team and LEAN up processes where possible. Eliminate systems that don’t add value; implement new systems that aid efficiency.

7. Inability to say ‘no’.

We are defined not just by what we say yes to, but by what we say no to. Planning helps us to say no to things that don’t align with our purpose and goals. “No” is a complete sentence.

8. Ineffective meetings.

Ensure every meeting has a purpose, an agenda and clear objectives. Don’t stray from the agenda; refer back to the purpose if you’re going off track. Record clear outcomes and next steps in Meeting Minutes.

9. Ineffective email use.

Think twice before playing email tennis. Ask yourself if a phone call would be more efficient so you don’t find yourself constantly checking for a reply.

10. Poor planning.

Effective planning has three key components: a one-page plan (with goals, KPIs and required actions), regular reporting to ensure continuous improvement and accountability.

If you would like to discuss your business needs. Call Francis O Kennedy & Co Accountants on (01) 624 6432 or email fokennedy@fok.ie
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